Cookbook
Catch the renewal before it auto-renews
Track every SaaS contract's renewal date and seat usage, and flag waste before the invoice hits.
Financeintermediate
What this does
- Tracks cost, seats, and renewal date for every contract in one place
- Compares seats paid for against seats actually used, where usage data exists
- Cross-checks each renewal date against the original contract before it alerts
- Flags renewals inside the notice window and seats under the utilization threshold
Workflow
- Trigger
Weekly sweep, plus pre-renewal
Checks the contract tracker every week and before renewals.
- Prompt
Pull the contract book
Vendor, cost, seats, and renewal date, from the sheet.
- Prompt
Check usage vs. seats
Seats paid for against seats active, where usage data exists.
- Result
Publish and alert
Spend view updates; renewal flags post before the notice window closes.
Recommended skills
Reusable skills the recipe pulls in, add them once, every agent can use them.
Contract tracker schemaThe fields every SaaS line needs, vendor, cost, seats, renewal date, owner
Utilization threshold policyWhat seat-usage rate counts as underused, by tool category
Renewal notice windowsHow far ahead a renewal must surface to still cancel or renegotiate
How to use this recipe
- 1Connect the contract sheet, Drive, Gmail, and Slack to the agent
- 2Set it to run weekly, plus again 60 days before each renewal
- 3Paste the prompt and answer the first-run questions, notice window, utilization threshold, channel
- 4Review the flagged renewals and underused seats; decide whether to cancel or renegotiate
Recipe files
Copy the prompt
Install the "Catch the renewal before it auto-renews" recipe from the Eluu cookbook. 1. Fetch https://eluu.ai/cookbook/saas-spend-review/skill.md and save it into your skills folder as "saas-spend-review". 2. Ask me its first-run questions and store my answers in memory. 3. Offer to schedule the recurring jobs listed in the skill; only create the ones I approve. 4. Then run the skill once end to end so we can review the output together.
eluu.ai/cookbook/saas-spend-review.md
Paste it into any agent. It fetches the recipe file and pulls in the skills and prompts on its own, the prompt stays short, the detail lives at the URL.
