# Catch the renewal before it auto-renews

Track every SaaS contract's renewal date and seat usage, and flag waste before the invoice hits.

**Connects:** googlesheets, gmail, slack, stripe

## How to install

1. Fetch https://eluu.ai/cookbook/saas-spend-review/skill.md and save it into your skills folder as `saas-spend-review`.
2. Ask the user the first-run questions the skill lists, and store the answers in memory.
3. Offer to schedule the recurring jobs below; create only the ones the user approves.
4. Run the skill once end to end and review the output with the user.

## What this does

- Tracks cost, seats, and renewal date for every contract in one place
- Compares seats paid for against seats actually used, where usage data exists
- Cross-checks each renewal date against the original contract before it alerts
- Flags renewals inside the notice window and seats under the utilization threshold

## Recurring jobs

- **Weekly SaaS contract sweep** (Weekly) — https://eluu.ai/cookbook/saas-spend-review/jobs-setup/weekly-saas-contract-sweep.md
- **Pre-renewal check** (Daily on weekdays, watching for contracts inside the notice window) — https://eluu.ai/cookbook/saas-spend-review/jobs-setup/pre-renewal-check.md

## Skills inside

The full method, including each of these, is in skill.md. Individually fetchable:

- **Contract tracker schema**, The fields every SaaS line needs, vendor, cost, seats, renewal date, owner — https://eluu.ai/cookbook/saas-spend-review/skills/contract-tracker-schema.md
- **Utilization threshold policy**, What seat-usage rate counts as underused, by tool category — https://eluu.ai/cookbook/saas-spend-review/skills/utilization-threshold-policy.md
- **Renewal notice windows**, How far ahead a renewal must surface to still cancel or renegotiate — https://eluu.ai/cookbook/saas-spend-review/skills/renewal-notice-windows.md

## Files

- skill.md — https://eluu.ai/cookbook/saas-spend-review/skill.md
- jobs-setup/weekly-saas-contract-sweep.md — https://eluu.ai/cookbook/saas-spend-review/jobs-setup/weekly-saas-contract-sweep.md
- jobs-setup/pre-renewal-check.md — https://eluu.ai/cookbook/saas-spend-review/jobs-setup/pre-renewal-check.md
- skills/contract-tracker-schema.md — https://eluu.ai/cookbook/saas-spend-review/skills/contract-tracker-schema.md
- skills/utilization-threshold-policy.md — https://eluu.ai/cookbook/saas-spend-review/skills/utilization-threshold-policy.md
- skills/renewal-notice-windows.md — https://eluu.ai/cookbook/saas-spend-review/skills/renewal-notice-windows.md
- workflow.json — https://eluu.ai/cookbook/saas-spend-review/workflow.json